Step 7: Once you have your conference's certified PDFs, you are ready to prepare the Conference Content for the IEEE Xplore Digital Library. If the dates don't match, inform the author that the PDF cannot be accepted because the modification may have jeopardized Xplore compatibility. Step 6: Each PDF needs to be checked to verify that the creation date matches the last modified date. Step 5: As soon as your authors verify that their PDFs are Xplore-compatible, they send these PDFs to you or your production team, or the conference organizer can choose to download the files online. Check existing PDFs to determine if they are Xplore-compatible (and how to fix the PDFs if they are not).Convert their papers from their source application formats to Xplore-compatible PDFs.This process will convert the demo version of the software to a professional version. Step 4: Prior to submitting their final papers, authors visit your conference's PDF eXpress site to either: Enter the registration code by starting the program, going to the File menu, choosing Register Software, pasting your registration code into the dialog box and clicking Register. Please be sure that all authors receive these important instructions. These instructions reference the conference's Letter of Acquisition and address the requirement of placing the appropriate copyright footer on each article. Step 3: After the PDF eXpress site has been created, IEEE PDF support provides you with instructions to post on your conference website for your authors. Step 2: A customized PDF eXpress web page is created and is available exclusively to your conference authors. Step 1: The Conference Organizer requests a PDF eXpress site when completing the IEEE Conference Publication Form.
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